Cloudesk Inventory
Inventory and purchasing for shops, studios, kitchens and warehouses. Keep stock in as many locations as you need, raise GST-correct purchase orders, receive deliveries with batch and expiry, move stock between branches, count shelves — and see what's running low before it runs out. Linked to your online store and POS, so there's one stock number, not two.
Real screenshots from Cloudesk Inventory in a demo workspace: a ceramics studio whose store products were brought in with one click, with demo suppliers, purchase orders, deliveries, transfers and a count made through the app. One item's average cost was corrected by hand after an earlier rule diluted it.
How it works
One click turns your store's products into inventory items, and the store gets a location of its own. Add raw materials, packaging and anything else you buy.
Raise a purchase order to a supplier, email or print it, and receive what arrives — part deliveries, batch numbers and expiry included. Costs average themselves.
Send stock to your shop or branch, count a shelf and save the difference, and let Reorder draft the next purchase orders for whatever is running low.
The tour
01Home
What your stock is worth, what's running low (with what's already coming), open purchase orders with late ones flagged, batches expiring soon, value by location and the latest movement.
02Items & stock
Products you sell, raw materials and packaging side by side — on hand across locations, on order, average cost and value. Filter by category, location, low or out of stock, and export to CSV.
03Linked to your store
Bring your store's products in with one click. The shop gets a location whose quantity is the store's own stock, so the website and the POS sell from it as before — and every sale appears on the item's history next to receipts and transfers.
04Purchase orders
Pick a supplier and a delivery location, add lines and the totals split into CGST and SGST — or IGST when the supplier is in another state. Send it by email, or print and save it as a PDF.
05Goods received
What's still due is filled in; change it to what came. Batch-tracked items ask for a batch and expiry, the supplier's invoice number is kept, and each item's average cost is re-worked from what you paid.
06Reorder
Everything at or below its reorder level, with what's already on order counted, and a suggested quantity. Choose suppliers and one draft purchase order is made for each.
07Transfers
Send stock from the warehouse to a shop or branch. It leaves when it's sent and arrives when the other end marks it received — batches go oldest-expiry first.
08Counts
Enter what's on the shelf and see the difference in units and rupees before you save. Single adjustments — damaged, lost, found, used, opening stock — are kept with their reason.
09Reports
Stock value by category, deliveries by month, your top suppliers and stock that hasn't moved in 90 days — plus a full valuation.
10Documents
Clean, printable purchase orders with HSN, GST and your terms — print them, or save them as PDFs and send them on.
In detail
Requisitions with approval, RFQs with quotes compared side by side and awarded per item, agreed supplier rates, supplier onboarding, inspection on receipt, returns to suppliers with a debit note, a 3-way match of order, receipt and bill, supplier performance and purchase budgets.
We'd rather be upfront than surprise you later:
No. A linked item's shop quantity is the store's own stock, so selling works exactly as before. Inventory adds other locations, purchasing and history on top.
Yes. Add items by hand — raw materials, packaging, spares — and use locations, purchase orders, receipts and counts on their own.
From each line's GST rate. If the supplier's state and the delivery location's state differ, it's IGST; otherwise CGST and SGST split equally. Add both states to get it right.
Use an adjustment with the reason “Opening stock” for each item, or count a location — the count sets stock to what's on the shelf.
Yes. Viewers can see everything but not change it; owners and admins manage locations and settings. A workspace role can also limit someone to just Inventory.
Next up: Cloudesk Sales orders →