Cloudesk Projects & timesheets
For agencies, studios, consultants and anyone who sells their time. Give every project a board, milestones and a team with their own rates; log hours on a weekly timesheet or with a timer; approve the week; and turn approved hours and reached milestones into a draft invoice in your books — with each project's real cost and profit beside it.
Real screenshots from Cloudesk Projects & timesheets in a demo workspace: an interiors studio with demo clients, projects, tasks and three weeks of time, all entered through the app. The two demo teammates' past weeks were marked as sent in directly in the database, because their sign-ins weren't used; approving and billing them was done in the app.
How it works
Pick the client from your invoicing books (or start straight from a won CRM deal), choose hourly, fixed-fee or in-house, and add the team with their rates.
Tasks move across four columns you can rename, with assignees, due dates, estimates, checklists, subtasks and comments. People hear about tasks given to them by email.
Hours go in on the weekly timesheet or a timer. Approve the week, then make a draft invoice from what's ready — one line per task, per person, or one line.
The tour
01Home
What's on your plate by due date, your hours each day against your working day, projects that are late or near their budget, and — for owners and admins — weeks waiting for approval.
02Board
Drag cards between columns or use their menu. Each card shows who has it, its milestone, due date, checklist, subtasks, comments, and hours logged against the estimate — in red when it's over.
03Tasks
Details, a checklist the assignee can tick off, subtasks, comments and every hour logged on it. Assigning a task to someone emails them a link.
04Timesheets
One row per project or task, one box per day. Type 1:30, 1.5 or 90m. Leave approved in HR is marked and comes off your capacity. Send the week for approval when it's done.
05Approvals
Weeks people have sent in, with their hours and projects. Open a week to review it, approve it, or send it back with a note that reaches them by email.
06Billing
What's ready to bill, at each person's rate, grouped by task, by person or in one line — and what's still waiting for approval. One click makes a draft invoice for the client in your books.
07Milestones
Split a fixed fee across milestones. Mark one reached and invoice it; the rest wait their turn.
08Cost & profit
Revenue invoiced and still to bill, against what the hours cost — from each person's cost on the project, or their salary in HR for those allowed to see it. Margin and the real rate you earned per hour.
09Reports
Hours per day, billable and not; hours by project; and each person's hours against their capacity for the dates you pick — less their leave. Budgets on every open project.
In detail
To do, in progress, review and done — renamed to suit you. Drag cards or use their menu; see who has it, when it's due, its checklist, subtasks, comments and hours against the estimate.
We'd rather be upfront than surprise you later:
Owners and admins see everyone's time, approvals, rates, costs and profit. Everyone else sees projects and tasks, and only their own time.
Switch it off in Settings — time then counts as approved as soon as it's logged and can be billed straight away.
Yes. Each project has a rate per hour, and anyone on its team can have their own. Hours at different rates never share an invoice line.
The hours and milestones on it are freed and show up as ready to bill again.
Yes. A won deal has a “Start a project” button that fills in its name, value and company, and links the client in your books when one matches.
Next up: Cloudesk HR & payroll →